![]() This helps people focus on similar topics and stay in one frame of mind before switching contexts. Try grouping similar talking points under unique sections and headings within your agenda. Group parts of the agenda into categories. Shortening the meeting, on the other hand, creates urgency and allows participants to feel more involved. Lengthening meetings can put people at risk of being bored or distracted by side issues. It's better to shorten, rather than lengthen, a meeting. Technically, this is not part of the agenda, per see, but having too much time can encourage group members to linger and go off on tangents that lead nowhere. This helps everyone feel as if they have some input into the meeting because it's not just one person controlling the agenda. If you use a collaborative meeting agenda software like Fellow, it's easy for each participants to add the points that they want to the agenda because it's a collaborative document that all attendees have access to. The following are helpful tips for creating a successful agenda: Involve others.Īny successful meeting should put participants in charge of the agenda and allow them to contribute a section or two anywhere in the schedule. It provides for a discussion that is both productive and informative, which will help achieve meeting goals. 3 Tips For Better Weekly Team Meeting AgendasĪn agenda sets the stage for a well-planned meeting. ![]() Without clear communication guidelines, many discussions are ruined by participants who get distracted by their own agendas or simply ignore the agenda altogether.Īn effective meeting agenda keeps participants focused on the main topic while providing valuable background information on the subject being discussed. The purpose of an agenda is to facilitate communication in a meeting. In this article, we'll explain the purpose of an agenda, describe how to create one, and offer some suggestions for a successful meeting agenda. Just before the meeting ends, take a few minutes to summarize, “Who said they are going to do what and when?” and email the notes to everyone.Ĭlose your meeting by asking each person for one word or phrase of reaction that sums up the meeting for them.Have you ever sat through a meeting and struggled to keep track of the conversation? Have you attended meetings with many people who don't contribute to the group discussion, or the opposite - monopolizing attention or talking in circles?Ī weekly meeting agenda can help mitigate such problems because it provides a structure for participants. Pick your topic based on patterns and trends from the daily huddles, progress on your priorities/theme, feedback from employees and customers, and/or the opportunities and challenges that have surfaced. What issues are cropping up day after day?įocus on only one or two key topics. Time to review specific feedback from customers and employees. Review any metrics that were not reported in the daily huddles.ġ0 minutes: Customer and employee feedback Review the status of pre-set priorities and discuss any gaps in progress. How did the ideas that were shared change your perception of the problem?ĭoes anyone have an additional idea - from the homework - that you think everyone should hear?Ĭhoose the leading idea(s) and determine next steps. Time Limit for Brainstorm: Set a time frame for the idea session.Īsk people to choose an idea they think has promise, that they came up with on their own, and share it with the group.Īfter everyone has shared ideas, open up the group discussion.ĭid anything you heard spark an insight or additional idea? Problem and Objective: Re-state the problem and objective. Make sure the team knows the specific problem that you’re attacking during the sessionĭefine the actual problem the team is solving, not just the projectĪssign homework: each person should come up with three ideas to solving that problem
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